By-Laws
Community
Service
Bicol Central Academy
ALUMNI

TABLE OF CONTENTS

Preamble

Article I             -Name and Domicile
Article II    -Objectives
Article III   -Membership
Article IV  -Fund
Article V   -Board of Directors
Article VI  -Functions and Powers of Officers
Article VII -Term of Office and Election
Articile VIII              -Removal or Suspension of Officers or Suspension of Member   
Article IX  -General Assembly Meetings
Article  X  -Advisory Body
Article XI  -Committees
Article XII -Corporate Seal
Article XIII-Amendments of the By-Law


BCA LIBMANAN ALUMNI ASSOCIATION, INC.
BY-LAWS


PREAMBLE

We, the Alumni of Bicol Central Academy, imploring the aid of God, in order to form an Association that shall promote unity and foster friendship among us, do hereby promulgate this Constitution and By-Laws.



ARTICLE I
NAME AND DOMICILE


Section 1: The name of this Association shall be the BCA Libmanan Alumni Association, Inc., also referred to herein as Association.  

Section 2: The Association shall be incorporated under the laws of the Republic of the Philippines as a non-stock and non-profit civic organization.

Section 3: The principal office and address of the Association shall be at the Bicol Central Academy, Libod No. 1, Libmanan, Camarines Sur.


ARTICLE II
OBJECTIVES

Section 1: The Association shall promote the welfare of its members and provide assistance to the Alma Mater to the best of its ability.

Section 2: Specifically, it aims to:

1. Raise funds required for the Association’s efficient operation and projects;
2. Provide various scholarships to be extended, on a competitive basis, to poor but deserving high school  students and recent graduates of the                     Bicol Central Academy.
      3. Undertake various projects for the benefit of the community.



ARTICLE III
MEMBERSHIP

Section 1: Any graduate of the Bicol Central Academy, after submission of an application and payment of membership  fee shall become a full member of the Association.  Any former student who did not graduate from the Academy may be admitted after submission of an application and payment of membership  fee as an associate member.  Full and associate members shall have the same rights, duties and responsibilities as promulgated herein.

Section 2: Rights of Members. A member shall have the following rights:

1. To exercise the right to vote on all matters relating to the affairs of the Association;
2. To be eligible for any elective or appointive office of the Association.  Fully paid membership fee is required to be eligible for any  elective  or
    appointive office of the Association
3. To participate in all deliberations/meetings of the Association;
4. To avail of all the facilities and benefits the Association may provide;
5. To examine all the records of books of the Association during business hours.

Section 3: Duties and Responsibilities of the Members - A member shall have the following duties and responsibilities:

1. To obey and comply with the Constitution and By-laws and other  rules or  regulations that may be promulgated by the Association from time                     to time; and
2. To pay membership fees and any pledged contribution to the Association.
                

ARTICLE IV
FUND

Section 1: Funds. The funds of the Association shall be derived from the membership fees, pledged contribution by members, gifts and donations.

Section 2: Membership Fees. The amount of Membership fees levied to each member shall be PHP100 (Philippine pesos) annually.  The Membership fees shall be used solely for Operating Expenses of the Association.

Section 3:  Pledges, gifts and donations.  These funds shall be used for the Scholarship Fund or for any specific purpose they are given for.

Section 4:  Disbursement. Withdrawals from the funds of the Association, whether by check or any other instrument shall be signed by any two of the Treasurer,  Vice President-Bicol and President. If necessary, the Board of Directors may designate other signatories.

Section 5: Fiscal Year. The fiscal year of the Association shall be from September 1 to August 31 of the succeeding year.



ARTICLE V
BOARD OF DIRECTORS

Section 1: The governing and policy-making body of the Association shall be the Board of Directors.

Section 2: The Board of Directors shall be composed of the elected President, Three Vice-Presidents, Secretary,  Treasurer, Auditor, Two Business Managers, Public Information Officer and five (5) non-officer member of the board.  A non-voting Legal Consultant shall be appointed by the President to provide the Board advice on legal matters.

Section 3: The immediate past President of the BCA Libmanan Alumni Association, Inc. shall automatically become a non-voting ex-officio member of the Board of Directors.

Section 4: The functions of the Board of Directors are as follows:

1. It shall act as the governing and policy-making body of the Association;
2. It shall be empowered to transact business for the Association in accordance with the Association's Constitution and By-Laws;
3. It shall be empowered to discharge the functions of the Association;
4. It shall approve the budget for planned activities and programs of the Association;
5. It shall perform such other functions and duties necessary to fulfill the objectives of the Association.

Section 5: The Board of Directors shall hold a regular meeting at the Alumni Association  Office every last Saturday of the month and shall convene at such special meetings as may be called by the President or upon written request by at least three (3) members of the Board.  No meetings shall be held by the Board of Directors unless a minimum of eight (8) members are present.  Consequently any resolution or budget shall not be passed without the approval of at least eight (8) members.


ARTICLE VI
FUNCTIONS AND POWERS OF OFFICERS

Section 1: The President - The President shall be the Chief Executive Officer and Chair of the Board of the Association and shall have the following duties and functions:

1. Preside in all meetings of the Association General Assembly and the Board of Directors.
2. Execute all the resolutions of the Board of Directors.
3. Direct and oversee the activities of the Association.
4. Submit to the Board and to the members during the Annual meeting, a complete report of the activities and
   operations of the Association for the fiscal year under his term.
5. Act as the official spokesman of the Association.
6. Perform such other duties inherent to the office and such other functions, as may from time to time be   
           designated by the Board of Directors.
7. The President shall also chair the Scholarship Committee.

Section 2: The Vice President for Bicol  - The Vice-President, shall exercise all powers and perform all duties of the President during the absence or incapacity of the latter and shall perform duties that may be assigned by the Board of Directors or by the President.

Section 3: The Vice President for Manila- The Vice-President for Manila shall be responsible for all matters pertaining to activities of the association in metropolitan Manila.  He/She shall be in-charge with and submit recommendations and reports thereon, as often as necessary but at least once at the general and/or election meeting.

Section 4: The Vice President for Overseas.  The Vice-President for Overseas shall be responsible for all matters pertaining to all activities overseas.   He/She shall be in charge with and submit recommendations and reports thereon, as often as necessary but at least once at the general and/or election meeting.


Section 5: The Secretary - The secretary shall have the following duties and responsibilities:

1. Give all notices required by these by-laws and keep the minutes of all meetings of the members and of the Board of Directors in a book kept                      for the purpose.
2. Keep and maintain an updated list of all the members of the Association. 
3. Keep the seal of the Association and affix such seal to any paper or instrument requiring the same.
4. Have custody of the members register and correspondence files of the Association.
5. Perform all other duties and responsibilities the Board of Directors may assign.  The Secretary shall chair the Membership Committee.


Section 6: The Treasurer - The Treasurer shall have the following duties and responsibilities:

1. In charge of the funds, receipts and disbursements of the Association.
2. Keep all the funds and other valuables of the Association in such banks or depository as the Board of Directors may designate.
3. Keep and maintain the books of accounts of the Association and provide a financial report for the same to the Board of Directors in a timely                        manner.
4. The Treasurer shall post a bond in such amount as may be fixed by the Board of Directors.


Section 7: The Auditor - The Auditor shall ensure that all disbursements made by the Treasurer are in order and authorized. The Auditor shall audit all funds of the Association and render report to the Board of Directors in a timely manner.

Section 8: The Business Managers - The two (2) Business Managers shall ensure that all business transactions for and in behalf of the Association are authorized and well managed. The Business Managers shall submit a budget, for approval by the Board of Directors, for all planned activities and programs. The Business Managers  shall be co-chairs of the Ways and Means Committee.

Section 9: The Public Information Officer - The Public Information Officer shall be responsible for issuance of press releases and dissemination of information concerning the activities of the Association to its members and the public. The Public Information Officer shall also be responsible for publication of an Association Newsletter, an Internet Website or both, as authorized and approved by the Board of Directors.

Section 10: Five non-officer Board Members - The five non-officer Board Members shall be members of the governing and policy making body of the Organization.  They will also be members of the President's advisory board.



ARTICLE VII
TERM OF OFFICE AND ELECTION

Section 1: All Officers and Non-officer Board Members shall be elected for a term of two (2) years subject to re-election for a maximum of one two-year term, but such officers shall hold over until their successors shall have been duly elected and qualified.

Section 2: Vacancy. Except in cases of removal or expiration of term, should any of the officers fail to complete the term of office due to absence, resignation or incapacity, the Board if still constitutes a quorum shall appoint one to the position from among themselves to serve the unexpired portion of the term.

Section 3: No candidates shall be elected in absentia.

Section 4: The election of the officers shall take place during the general assembly, which may either be by viva voce or by secret ballot as may be deemed proper by the assembly.


ARTICLE   VIII

REMOVAL OR SUSPENSION OF OFFICERS AND EXPULSION
OR SUSPENSION OF MEMBERS

Section 1: Any officer of the Association may be removed or suspended from Office for disloyalty to the Association, violation of this constitution,  malversation of the Association’s fund and other acts that are considered inimical to the principles, ideals, goals, and good name of the Association.  Such removal from office shall be effected by three-fourths (3/4) vote of the members of the Association present in a general or special meeting called for the purpose.  In cases of suspension, a two-third (2/3) vote is necessary.


Section 2: Prior to removal or suspension from office, the officer concerned shall be given every opportunity to be heard and to disprove any charge against him.  Charges shall be made in writing, copies of which shall be furnished the Officer concerned at least ten (10) days prior to the meeting mentioned in the next preceding section.


ARTICLE IX
GENERAL ASSEMBLY MEETINGS

Section 1: Annual Meeting - The annual General Assembly meetings of the members shall be held at the Bicol Central Academy main Campus every second Saturday of April. The President shall render the annual report to the members regarding the activities of the Association. The election of Officers shall be held during this regular meeting.

Section 2: Special Meetings - Special meetings of the members shall be called  by the Board of Directors or by the President or upon petition of at least 20 members.

Section 3: Notices - Notices of the meeting and place of annual and special meetings of the members shall be done by all means of communications at least (2) weeks and for meetings of officers at least one (1) week before the date set for such meeting. The notice of every special meeting shall state briefly the purpose of the meeting.

Section 4: Quorum - For any meeting of the Association, a quorum shall consist of at least twenty members, a majority of whom may decide any question or business at the meeting, except those matters where the Corporation Code requires the affirmative vote of a greater proportion. For all meetings of the Board of Directors, a fifty percent (50%) plus one presence shall constitute a majority.

Section 5: Order of Business - The order of business at all meetings of the members and officers shall be as follows:

1. Proof of the service of the required notice of the meeting
2. Proof of the presence of a quorum
3. Reading and approval of the minutes of the previous meeting
4. Report of the President
5. Treasurer's Report
6. Auditor's Report
7. Other Officers or Committee Chairs
8. Unfinished Business
9. Election of the officers - for ensuing year
10. Official deliberation of business
11. Other matters
12. Adjournment

ARTICLE X
ADVISORY BODY


Section 1: The advisory body of the Association shall be composed of the President of the Bicol Central Academy, the immediate past President of the Association, and the five (5) non-officer Members of the Board.  At least one member of the advisory body other than the non-officer Members of the Board,  shall be present during meetings. 


ARTICLE XI
COMMITTEES

Section 1: Ways and Means Committee. The two (2) Business Managers shall co-chair the Committee.  The President shall appoint two (2) members to the Ways and Means Committee.  The Committee shall ensure that the objectives of the Association are achieved through effective implementation of all its plans.

Section 2: Membership Committee. The Secretary shall be the Chair of the Committee.  The President shall appoint two (2) members to the Membership Committee. The committee shall be responsible for encouraging as many graduates as possible to become members.  It shall also be responsible for drafting resolutions to raise funds for Scholarship Fund or other purposes.  Any Resolution to raise fund for Scholarship or other purposes shall be approved by the Board of Directors.

Section 3: Scholarship Committee. The President shall appoint three (3) members of the Board and the Assistant Principal for Academic Affairs of the BCA to the Scholarship Committee.  The Committee shall be responsible for the selection of scholars and recommend the required funding.  In all matters regarding scholarship, the decision of the committee shall be unanimous, before it can be endorsed. The President shall be automatically the Chair of the Scholarship Committee.

ARTICLE XII
CORPORATE SEAL

Section 1: The Alumni and Corporate seal shall be the emblem of the Bicol Central Academy with “ALUMNI” inscribed below, as shown hereunder:








ARTICLE XIII
AMENDMENTS OF THE BY-LAW

Section 1: Amendments - These by-laws, or any provision thereof, may be amended or repealed by a majority vote of the members and by a majority vote of the Board of Directors at any regular or special meeting duly held for the purpose.


          


Adopted this 24th day of June 2009 at Bicol Central Academy, Libmanan, Camarines Sur by the affirmative vote of the undersigned representing a majority vote of the members of the Association in a special meeting duly held for the purpose.

 

Note:
1 If held with Articles of Incorporation, these by-laws should be signed by all incorporators;
2.I f filed after incorporation, should be signed by majority of the members and should submit Board of Directors certificate for the adoption of the by-law.